Good Shepherd Services

Administrative Assistant (Part-Time)

Location : Name Beacon M.S. 45
Location : Location US-NY-Bronx
Job ID
2023-5818
Base
USD $20.32/Hr.
Max
USD $22.52/Hr.

About Us

 

 

Good Shepherd Services is a leading multi-service agency with more than 85 programs that serve over 30,000 youth and families each year – and builds on their strengths to help them gain skills for success.  At Good Shepherd we respect the dignity and worth of every person and reject intolerance, inequity and injustice in whatever form it may take. Voted one of the top 100 places to work in NYC by Crain’s New York, Good Shepherd Services offers a fantastic work environment, a collaborative team dedicated to fulfilling our mission, and an amazing array of benefits. Join our team and help make a difference! 

  

NOTE: As a NYC contracted agency all positions at Good Shepherd Services fall under the NYC vaccine mandate. All employees, volunteers and interns must show proof of vaccination upon hire.

 

 

Overview

The Part Time Administrative Assistant ensures that all correspondence, written reports, and telephone communications are handled in a manner that reflects the quality of service as well as the professional standards of the agency.  Assist the staff in the orderly processing of all aspects of the administration of the program as may be required. The policy of confidentiality regarding client information must be strictly adhered to.

 

Reports to: Program Director

 

Location: 2502 Lorillard Place, Bronx NY, 10458

 

Hours: 18 Hours/Week; Non-Exempt           

 

Major Duties:

  • Process all clerical material, including typing, maintaining files, and filing of all program and administrative correspondence and reports.
  • Purchase and take inventory of office supplies.
  • Submit daily attendance for all program participants and funders.
  • Manage program database.
  • Assist Program Supervisors in all programmatic duties.
  • Greet and announce participants and guests upon arrival.
  • Answer and direct all incoming calls to appropriate staff.
  • Process all interoffice and outgoing mail each night.
  • Assist in gathering data and compile statistical information for program reports.
  • Assist with any computer support needed.
  • Maintain inventory of supplies.
  • Oversee the collection and preparation of program information.
  • Monitor petty cash.
  • Initiate, collect and record all documentation required by the programs.
  • Assist in the registration of program participants.
  • Assist in the operational needs of the program where needed.
  • Perform other duties as assigned.

 

Qualifications:  

  • High school diploma and minimum of 2 years secretarial experience required.
  • Must have knowledge of Microsoft Office Suite.
  • Excellent verbal and written communication skills required.
  • Must have ability to interact in a positive and courteous manner with all visitors and callers to the agency.
  • Must have a commitment to work from a strength based and/or youth development perspective.

 

Additional Information

Good Shepherd Services is an equal opportunity employer that is proudly committed to becoming an anti-racist and multicultural organization that stands up for justice and equity. We welcome prospective employees from diverse backgrounds, for administrative support and direct service and leadership roles, who will join us on that journey, uphold our values and approach, and believe in our mission. Additionally, we aim to have a racially representative leadership and workforce that is reflective of the communities we work in partnership with.

 

Good Shepherd Services is committed to providing an inclusive and welcoming environment for all members of our staff, participants, volunteers, subcontractors, and vendors. We do not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of our activities or operations. These activities include, but are not limited to, hiring and termination of staff, selection of volunteers and vendors, and provision of services.

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