Good Shepherd Services

Administrative Assistant: P.S. 246

Location : Name Community School at PS246
Location : Location US-NY-Bronx
Job ID
2022-5465
Base
USD $29,993.60/Yr.
Max
USD $34,998.60/Yr.

About Us

 

 

Good Shepherd Services is a leading multi-service agency with more than 85 programs that serve over 30,000 youth and families each year – and builds on their strengths to help them gain skills for success.  At Good Shepherd we respect the dignity and worth of every person and reject intolerance, inequity and injustice in whatever form it may take. Voted one of the top 100 places to work in NYC by Crain’s New York, Good Shepherd Services offers a fantastic work environment, a collaborative team dedicated to fulfilling our mission, and an amazing array of benefits. Join our team and help make a difference! 

  

NOTE: As a NYC contracted agency all positions at Good Shepherd Services fall under the NYC vaccine mandate. All employees, volunteers and interns must show proof of vaccination upon hire.

 

 

Benefits

For Full Time Employees Benefits/Perks:

  • Tuition Assistance Program
  • Generous paid time off (Including 5 Self-Care Days/Floating Holidays, 12 Sick Days, 15 Vacation Days, and 11 Holidays)
  • Healthcare Plans (Medical, Dental, Vision, and Pet Care)
  • 403(b) Plan (GSS contributes 3% of your salary to your 403(b) plan after 3 years of service, with contributions increasing over time) 

Candidates hired in this position will work in person but will have the flexibility to work remotely when program need allows

Overview

Title:                               Administrative Assistant at PS246

 

Reports to:                    Program Coordinator  

 

Location:                       2641 Grand Concourse Bronx, N.Y

 

Hours:                           35 hours, Exempt

 

 

 

Job Summary:  The Administrative Assistant will work with Program Coordinators to maintain all administrative aspects of the 21st Century grant and provide clerical support to the program staff. 

 

 

 

Major Duties:   

 

  • Serves as the point person for the 21st Century grant.
  • Disseminates and collects program applications and follows up with teachers, students, and parents regarding applications.
  • Creates and disseminates attendance sheets to instructors/partners for attendance collection.
  • Work collaboratively with both coordinators and program partners on the timely collection of attendance sheets for entry.
  • File and maintains copies of all attendance, enrollment, and attendance forms.
  • Prepares and enters student data for computer entry into EZreports by compiling and sorting information.
  • Enters programming schedule with detailed information.
  • Verifies entered student and account data by reviewing, correcting, deleting, or reentering data; updating data on net system when account information is incomplete; purging files to eliminate duplication of data.
  • Creates and maintains 21st Century binder.
  • Maintains operations by following policies and procedures; reporting needed changes to Director.
  • Protects operations by keeping student information confidential.
  • Attends mandatory 21st CCLC net training(s).
  • Follows up with absent students’ families via telephone correspondence.
  • Maintains 21st CCLC call log for absent students.
  • Perform clerical tasks including creation and maintenance of filing systems, Scanning , photocopying and data entry.
  • Assist with programmatic special events.
  • All other duties as assigned.

 

Qualifications:

 

  • Must have at least a high school diploma and a minimum of one year office experience.
  • Must have good organizational, verbal and written communication skills.
  • Must have knowledge of MS Office Suite (MS Word, Excel, Access, Outlook and MS Exchange)
  • Must possess the ability to interact in a positive and courteous manner with all agency staff and various external agencies.
  • Must have a commitment to work from a strength based and/or youth development perspective.
  • Bilingual in Spanish preferred

Additional Information

Good Shepherd Services is an equal opportunity employer that is proudly committed to becoming an anti-racist and multicultural organization that stands up for justice and equity. We welcome prospective employees from diverse backgrounds, for administrative support and direct service and leadership roles, who will join us on that journey, uphold our values and approach, and believe in our mission. Additionally, we aim to have a racially representative leadership and workforce that is reflective of the communities we work in partnership with.

 

Good Shepherd Services is committed to providing an inclusive and welcoming environment for all members of our staff, participants, volunteers, subcontractors, and vendors. We do not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of our activities or operations. These activities include, but are not limited to, hiring and termination of staff, selection of volunteers and vendors, and provision of services.

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