Good Shepherd Services

Administrative Assistant: RHCC Beacon at PS 15

Location : Name Red Hook Comm Center/Beacon-PS15
Location : Location US-NY-Brooklyn
Job ID
2022-5464

About Us

 

 

Good Shepherd Services is a leading multi-service agency with more than 85 programs that serve over 30,000 youth and families each year – and builds on their strengths to help them gain skills for success.  At Good Shepherd we respect the dignity and worth of every person and reject intolerance, inequity and injustice in whatever form it may take. Voted one of the top 100 places to work in NYC by Crain’s New York, Good Shepherd Services offers a fantastic work environment, a collaborative team dedicated to fulfilling our mission, and an amazing array of benefits. Join our team and help make a difference! 

  

NOTE: As a NYC contracted agency all positions at Good Shepherd Services fall under the NYC vaccine mandate. All employees, volunteers and interns must show proof of vaccination upon hire.

 

 

Overview

Job Summary: The Administrative Assistant will ensure that all correspondence, written reports and telephone communications are handled in a manner that reflects quality of service as well as the professional standards of the agency.  They will also assist the staff in the orderly processing of all aspects of the administration of the program as may be required.



Title:                Administrative Assistant, RED HOOK COMMUNITY CENTER BEACON @ PS 15

 

Reports to:       Program Director

 

Location:         71 Sullivan Street, Brooklyn NY 11231

 

Hours:             17 Hours/Week; Non-Exempt

 

 

Major Duties:

  • Act as liaison to school and community by being present during non-program hours, both as program operates in-person and virtually
  • Process clerical material, including typing and filing of all program and administrative correspondence and reports.
  • Manage petty cash process (monitor receipts, reimbursements, requests and backups).
  • Submit inventory requests and replenish office supplies.
  • Submit daily attendance for program participants and staff.
  • Manage program database and provide reports as needed.
  • Create file system and maintain records in an orderly and accessible manner.
  • Create and manage system for registration, waiting lists and attendance for programs and special events.
  • Attend job related training and staff meetings.
  • Record and organize minutes for staff meetings.
  • Greet and announce visitors to program.
  • Sort and distribute incoming and out going mail.
  • Receive packages and coordinate messenger services.
  • Assist in mass mailings and packet preparation for special events and programs.
  • Maintain cleanliness of the office.
  • Assist staff in implementing various program needs.
  • Perform other duties as assigned.

 

Qualifications:  

  • High school diploma and minimum of 3 years secretarial or administrative experience preferred.
  • Must have 2 years of related youth development experience.
  • Must have knowledge and competence in variety of database systems, Microsoft Word, Excel and Outlook.
  • Must have excellent verbal and written communication skills.
  • Must have a commitment to work from a strength based and/or youth development perspective.

 

General Requirements: All staff are expected to be committed to the mission, vision, and values of Good Shepherd Services, which includes involvement in quality improvement activities and a willingness and ability to work within a culturally diverse environment.

 

Good Shepherd Services is committed to providing an inclusive and welcoming environment for all members of our staff, participants, volunteers, subcontractors, and vendors. We do not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services.

Additional Information

Good Shepherd Services is an equal opportunity employer that is proudly committed to becoming an anti-racist and multicultural organization that stands up for justice and equity. We welcome prospective employees from diverse backgrounds, for administrative support and direct service and leadership roles, who will join us on that journey, uphold our values and approach, and believe in our mission. Additionally, we aim to have a racially representative leadership and workforce that is reflective of the communities we work in partnership with.

 

Good Shepherd Services is committed to providing an inclusive and welcoming environment for all members of our staff, participants, volunteers, subcontractors, and vendors. We do not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of our activities or operations. These activities include, but are not limited to, hiring and termination of staff, selection of volunteers and vendors, and provision of services.

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