Good Shepherd Services

Division Coordinator - Brooklyn After Schools & Community Centers

Location : Name Brooklyn Community-Based Programs
Location : Location US-NY-Brooklyn
Job ID
2022-5300
Base
USD $56,967.00/Yr.
Max
USD $63,297.00/Yr.

About Us

 

 

Good Shepherd Services is a leading multi-service agency with more than 85 programs that serve over 30,000 youth and families each year – and builds on their strengths to help them gain skills for success.  At Good Shepherd we respect the dignity and worth of every person and reject intolerance, inequity and injustice in whatever form it may take. Voted one of the top 100 places to work in NYC by Crain’s New York, Good Shepherd Services offers a fantastic work environment, a collaborative team dedicated to fulfilling our mission, and an amazing array of benefits. Join our team and help make a difference! 

  

NOTE: As a NYC contracted agency all positions at Good Shepherd Services fall under the NYC vaccine mandate. All employees, volunteers and interns must show proof of vaccination upon hire.

 

 

Benefits

For Full Time Employees Benefits/Perks:

  • Tuition Assistance Program
  • Generous paid time off (Including 5 Self-Care Days/Floating Holidays, 12 Sick Days, 15 Vacation Days, and 11 Holidays)
  • Healthcare Plans (Medical, Dental, Vision, and Pet Care)
  • 403(b) Plan (GSS contributes 3% of your salary to your 403(b) plan after 3 years of service, with contributions increasing over time) 

Overview

The Division Coordinator will provide support to the Vice President in all administrative matters related to the running of the Brooklyn After Schools Division

 

Reports To:      Senior Division Coordinator, After Schools - Brooklyn Community Based Programs

 

Location:          173 Conover Street, Brooklyn, NY 11231

 

Hours:              35 Hours; Exempt

 

Major Duties:

  • Provide support for the planning and coordination of program activities and special events. 
  • Develop systems for tracking contract goals and outcome measures and generate reports. 
  • Oversee use of internal and external databases, creating and generating reports as needed. 
  • Oversee the collection and development of programmatic information/materials. 
  • Process all programmatic material including navigating the iCIMS onboarding process and ensuring the hiring process is completed accurately.
  • Ensure program documents are contractually in compliance for all staff on-site.
  • Assist with supply ordering for division and manage spending.
  • Assist with all aspects of petty cash, check request, and credit card reconciliation systems.
  • Prepare reports for internal and external purposes. 
  • Create and maintain spreadsheets to track financial spending in programs. 
  • Develop program resource materials. 
  • Assist program staff in developing effective clerical/administrative systems.
  • Assist program staff in data entry into DYCD database.
  • Schedule, coordinate and prepare for meetings. 
  • Provide general administrative support to Vice President, including drafting routine correspondence, typing, faxing, copying.
  • Assist with the coordination of special projects and events. 
  • Collaborate effectively with central administration support departments. 
  • Track and update required COA manuals and program requirements.
  • Provide reception coverage as needed. 
  • Assist with program coverage
  • Perform other duties as assigned. 

 

Qualifications:

  • Bachelor's degree strongly preferred. Minimum of four years of administrative/office management experience required. 
  • Valid driver's license strongly preferred.
  • Good judgment with ability to evaluate and respond appropriately to sensitive/urgent situations. 
  • Highly organized, efficient, able to work under pressure and able to adhere to deadlines. 
  • Good interpersonal skills and ability to work effectively as part of a team. 
  • Excellent verbal and written communication skills. 
  • Strong computer skills including MS Outlook, Word, Excel, PowerPoint. Knowledge of iCIMS and/or ADP a plus. 
  • Previous experience in afterschool or educational setting a plus.
  • Must be able to work independently, be self-motivated, detail orientated and able to manage multiple tasks in a fast paced environment.

 

Additional Information

Good Shepherd Services is an equal opportunity employer that is proudly committed to becoming an anti-racist and multicultural organization that stands up for justice and equity. We welcome prospective employees from diverse backgrounds, for administrative support and direct service and leadership roles, who will join us on that journey, uphold our values and approach, and believe in our mission. Additionally, we aim to have a racially representative leadership and workforce that is reflective of the communities we work in partnership with.

 

Good Shepherd Services is committed to providing an inclusive and welcoming environment for all members of our staff, participants, volunteers, subcontractors, and vendors. We do not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of our activities or operations. These activities include, but are not limited to, hiring and termination of staff, selection of volunteers and vendors, and provision of services.

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